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Celebrating 50 years

6 -9 MAY 2019    ///    NRG PARK    ///    HOUSTON, TEXAS, USA

Exhibitor Resources

Exhibitor Resources

Exhibitor Resources

We're so glad you've decided to join us at OTC 2019 as we celebrate our Golden Anniversary! This section is designed to help exhibitors through the planning process and has all the information you need to have a successful show. Use the drop downs below to gather important information, order services, and more. As the show approaches, more information will become available. 

We look forward to seeing you in Houston! 

Plan Your Booth

Update Your Online Exhibitor Profile

Your exhibitor profile is an attendee's first impression of your company! Update your listing by logging in to the Exhibitor Portal with your company password. 

Once you are signed in, click "Edit Company Listing" to complete your listing. To preview your listing, find your company in the Exhibitor Search

Booth Space Specifications

The Booth Space Specifications contain OTC booth design Rules and Regulations and NRG Building Codes. Please review these regulations to avoid any on-site issues and potentially costly booth changes.
Please Note: Failure to abide by these regulations can/will result in the loss of Priority Points.

All Multi-Level booths require certification by a registered engineer and floor plans must be submitted to the Fire Marshall no later than 11 FEBRUARY 2019 to obtain approval. If your Multi-Level booth is the exact same design as 2018, the Fire Marshall will accept a notarized letter on company letterhead to that effect, in lieu of re-submitting the design specs. 

DOWNLOAD THE BOOTH SPACE SPECIFICATIONS

DOWNLOAD THE FULL OTC RULES AND REGULATIONS

Register Your Booth Staff

To set up, work, or tear down your booth, your exhibit staff must be registered for an exhibitor badge. 

Each exhibitor receives five complimentary Exhibitor Registrations per 100 square feet of booth space for the purpose of registering booth personnel. 

REGISTRATION COMING IN JANUARY 2019

Exhibitor Appointed Contractor (EAC) Details

An Exhibitor Appointed Contractor (EAC) is an Independent/3rd party contractor, other than Freeman or OTC Official Contractors, that have been hired by an exhibiting company to perform work or services for their booth. EAC's can include but are not limited to, booth builders, supervisors or designers, independent display companies, photographers, or technicians. 

For insurance and safety reasons, Exclusive Contractors designated in the service manual MUST be used for services such as:

Catering   Electrical   Rigging   Plumbing   Drayage/Forklift Operations   Telecommunications 

NEW THIS YEAR -

PAPERWORK REQUIREMENTS HAVE CHANGED: The submission of an Intent to Hire a Contractor form is no longer required of exhibitors. Moving forward Show Management is only requiring paperwork from EAC's, which will be sent directly to them and posted here, once it becomes available. If you have any additional questions regarding this change, please contact Katy Watson.

EAC Paperwork - COMING SOON

EAC BADGES: EAC's will no longer be receiving a separate badge link to register for badges. If an EAC needs access to the exhibit floor during show days (6 May - 9 May), exhibiting companies are responsible for registering the EAC personnel member under their allotted complimentary registrations. EAC’s will still receive a wristband each day for setup and tear down.

View Move-In, Exhibit Hall, and Move-Out Hours

MOVE-IN HOURS

Tuesday, 30 April 0800 to 1700
Wednesday, 1 May 0800 to 1700
Thursday, 2 May 0800 to 1700
Friday, 3 May 0800 to 1700
Saturday, 4 May    0800 to 1700
Sunday, 5 May DARK DAY

Please Note: Sunday is DARK DAY and the exhibit floor will be closed to ALL exhibitors. No Exceptions

EXHIBIT HALL HOURS

Monday, 6 May* 0900 to 1700
Tuesday, 7 May**    0900 to 1700
Wednesday, 8 May** 0900 to 1700
Thursday, 9 May** 0900 to 1400

*Exhibitors can enter the Exhibit Hall as early as 0700 hours on Monday, 6 May
**Exhibitors can enter the Exhibit Hall as early as 0800 hours Tuesday, 7 May - Thursday, 9 May


MOVE-OUT HOURS

Thursday, 9 May 1400 to 2200
Friday, 10 May 0800 to 1800
Saturday, 11 May* 0800 to 1700
Sunday, 12 May** 0800 to 1700

*Arena and Outdoor Exhibits must be cleared by Saturday, 11 May
**Sunday move-out is for Center exhibits only

 

Target Move-In Map

The Target Move-In Map tells you the earliest date you're allowed to move-in to your booth. You are not required to move-in by this date, but your booth must be fully installed by 1700 hours on Saturday, 4 May.

Don't forget, Sunday is DARK DAY and the exhibit floor will be closed to ALL exhibitors. No Exceptions.

CENTER TARGET MOVE-IN  ARENA TARGET MOVE-IN     OUTDOOR TARGET MOVE-IN

POV Move-In

Privately Owned Vehicles (POV) are defined as cars, pick-up trucks, vans, small tow trailers, and other trucks less than 12 feet. If you will be delivering your booth items by way of POV, please refer to the document below that correlates with the area your booth is located. 

POV CENTER  POV ARENA  POV OUTDOOR

Catering Services

To order catering, please review the menu and visit the Aramark Website to order online. If you have trouble, please download the Aramark Online Ordering Guidelines. If you are a new user, please email Renee Surette for your User ID and Password.

IMPORTANT CATERING DEADLINES
2 JANUARY -
Online Ordering Opens
14 FEBRUARY - Early Order Discount Deadline*
18 APRIL - All Catering Orders Due
19 APRIL - 10% Late Fee Applies to Orders
25 APRIL - Last Day to Make Changes to Order
4 MAY - Dry Stock Beverages in Booth/Stand, if needed
5 MAY - Dark Day, NO DELIVERS
6 MAY - First Day of OTC, Deliveries Start at 7am
9 MAY - Last Day of OTC, Equipment Pick-Up Begins at 1pm

EARLY ORDER DISCOUNT*
For orders received by 14 February 2019
20% off Standard Food and Beverage
25% off Brewed Coffee and Bottled Water
Excludes special orders, crowd pleasers, alcohol, or labor

Order Furniture, Carpet, Electrical, or Material Handling

To order services, download the order form and submit to the appropriate party listed on the form. 

Furniture - Coming Soon

Carpet - Coming Soon

ELECTRICAL ORDER FORM

Material Handling - Coming Soon

Order Lead Retrieval

Capture valuable leads at OTC 2019 by utilizing a Lead Retrieval system. To order, download the order form and submit to the appropriate party listed on the form. 

LEAD RETRIEVAL ORDER FORM

Looking for More?

View the full Exhibitor Services Manual (coming soon) for additional information and order forms

  • "For 50 years, OTC has encouraged scientists and engineers to develop innovative technologies that have unleashed the potential of offshore energy sources needed for global growth and progress."
    —Patrick Pouyanné
    Chairman and CEO, Total
  • "We can never forget that its companies like the 2018 Spotlight Award winners that are driving the technological advancements necessary to propel our industry for the next 50 years."
    —Paul Jones
    Spotlight Award Committee Chair




 

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